Publication Ethics

The editorial office of “Yassawi Journal of Philology” (hereinafter referred to as the Journal) is guided in its activities by the principles of professionalism, objectivity, scholarly rigor, and neutrality. The editorial office assumes ethical responsibilities related to the preparation of the scholarly publication and the dissemination of research results.

The editorial office’s interaction with authors is based on the principles of transparency, integrity, courtesy, fairness, and objectivity.

Manuscripts undergo a publication preparation procedure. In doing so, copyright is observed in accordance with the laws and regulations of the Republic of Kazakhstan.

All scholarly articles accepted by the Journal undergo mandatory double-blind peer review by subject-matter experts. If one positive and one negative review are received, the manuscript is sent to a third reviewer. If the third reviewer also provides a negative review, the manuscript is returned and will not be published; if a positive review is received, it is submitted to the editorial board for consideration of publication. In the event of disputes related to articles, the final decision is made by the Journal’s scientific editor. On average, a publication decision is made within a period ranging from 2 to 8 months.

Communication between the editorial office and authors and reviewers is carried out online via the OJS electronic platform and, when necessary, by email.

The Journal is published in accordance with the requirements for inclusion in the “List of recommended publications for publishing the results of scientific activity” of the Committee for Quality Assurance in the field of Science and Higher Education of the Republic of Kazakhstan (https://adilet.zan.kz/rus/docs/V1600013409). In addition, taking into account the characteristics and requirements of international practice, the publication ethics policy has been developed in accordance with the guidelines of the Committee on Publication Ethics (COPE; https://publicationethics.org) for journal editors on the principles of ethics in scholarly publishing.

All participants in the publication process are required to comply with the principles and standards of this publication ethics policy. Compliance with ethical principles is important both for ensuring and maintaining the quality of the scholarly journal and for fostering trust and respectful attitudes among participants in the publication process.

When publishing research results, such actions as false authorship, distortion and fabrication of research results, and transferring article manuscripts to other publications without the authors’ consent are considered unethical and are regarded as violations of publication ethics.

Responsibilities of participants in the publishing process

Responsibilities of Editorial Board members

Members of the Editorial Board of “Yassawi Journal of Philology” perform activities aimed at improving and developing the Journal, facilitating its inclusion in international databases, and enhancing the quality of scholarly articles.

Duties and rights of Editors

Editors are obliged to make the final decision on the possibility (or impossibility) of publishing a scholarly article only within the framework of ethical standards and copyright law. In doing so, they are entitled to be guided by the Journal’s policy.

Editors, in particular, must pay special attention to plagiarism in the text and the data contained therein. If an article has been published previously or plagiarism is identified, editors have the right to refuse publication of the material. Editors are entitled to evaluate the scholarly content of manuscripts in accordance with applicable legal norms, regardless of the author’s political or religious views or personal data.

Duties and rights of Reviewers

Reviewers conduct scholarly assessment of authors’ materials while observing ethical standards. If a reviewer’s expertise is insufficient to assess the manuscript and/or organizational circumstances or review timelines become unduly prolonged, the reviewer must inform the editorial office and withdraw from the review process. A manuscript received for review must be treated as a confidential document and must not be disclosed to third parties not authorized by the editorial office to review or discuss it. A reviewer has no right to sign a review written by another person.

Reviewer responsibilities:

• to understand that the submitted manuscript is the intellectual property of the authors and contains information that is not subject to public disclosure;
• to draw the editorial office’s attention to any significant or partial similarity of the assessed manuscript to other works, as well as, as a rule, the absence of citations, and to arguments and conclusions previously published in other works by the same or other authors;
• to identify similar published works that have not been cited in the article;
• to provide a fair, thorough assessment of the reported research results, supported by clear recommendations.

Reviewers have no right to make critical remarks related to the author’s personality, scholarly standing, worldview, level of specialized training, etc. Reviewers may not use information about the submitted work for their own benefit prior to its publication.

Authors’ principles and obligations in publication ethics

Single submission and single publication. The Author(s) are responsible for ensuring that a manuscript submitted to the editorial office is not simultaneously submitted to other publications for consideration. Simultaneous submission to multiple journals/publications is not permitted and constitutes a gross violation of the principles, standards, and norms of publication ethics.

An article by the same author (single- or co-authored) may be published in the Journal no more than twice within a calendar year and may not be published in two consecutive issues.

Authorship of the manuscript. The first author is the person who has made the greatest intellectual and practical contribution to an article published in joint authorship of two or three authors and is listed first in the author list.

The corresponding author is the author responsible for the research work and guaranteeing the accuracy of data in the experimental part and the absence of ethical violations. The corresponding author is indicated with an envelope icon next to the name. Their responsibilities include submitting the article to the Journal and communicating with the editorial office. Authors other than the first and corresponding author are listed in an order reflecting their contributions. All authors listed in the published manuscript/article are responsible for the content of the work.

If the author list changes during the review stage, the corresponding author must provide justification and full information about the authors in their personal account in the “Pікірталастар (Obсуждение рецензирования/Review Discussions)” section.

Principle of originality. Authors must pay close attention to the reliability and accuracy of research results, given the significant responsibility for published data. Authors must guarantee that the research results presented in the manuscript are fully original. Any used excerpts and arguments must be accompanied by mandatory attribution and citation of the primary source. Any form of plagiarism-including excessive text borrowing, misrepresentation of sources without proper referencing, or appropriation of another person’s research results-is unethical and unacceptable. Information provided without citations is regarded by the editorial board as plagiarism.

Author responsibilities:

• to use only accurate data and information in the manuscript;
• to provide sufficient information for other researchers to replicate and verify experiments;
• not to use information obtained privately and/or provided without authorization in the form of an open letter;
• to prevent data distortion and false information.

Duplicate publication of the material is not permitted (the author must indicate in the cover letter that the work is being published for the first time).

If certain parts of the manuscript have been published previously, the author must cite the earlier work and indicate how the new work differs from the previous one. Authors must also not submit manuscripts that have been sent to another publication and are under review, or articles already published in another journal.

If third parties criticize the results of the work, authors must observe ethical standards. Strong emotional expression and other non-constructive, unethical statements are not allowed. If the invalidity of a researcher’s claims is demonstrated, the refutation of existing theories, etc., must be supported by reliable evidence; any form of disrespect or aggression toward a scholarly opponent is unacceptable.

Violation of publication ethics constitutes grounds for rejecting the article during pre-publication review, and if identified after publication, for retraction.

Conditions for using Artificial Intelligence tools

The editorial office is guided by the principles specified in Clause 5 of Appendix 1 to Order No. 127 of the Minister of Education and Science of the Republic of Kazakhstan dated March 31, 2011 (as amended by Order No. 4 of the Minister of Science and Higher Education of the Republic of Kazakhstan dated January 6, 2025) regarding the use of Artificial Intelligence (hereinafter - AI) tools in scholarly articles.

Authors bear full responsibility for any content generated with the assistance of AI. The use of AI for statistical processing of research data is permitted. When AI is used, the AI source/tool must be explicitly disclosed in compliance with research ethics. The “Research Methods and Materials” section must clearly specify which tool was used, for what purpose, and at which stage of the study. When using AI technologies in an article, the scientific results, recommendations, and conclusions must be formulated independently by the author(s). The use of AI to write the main text of the article, to present false information, or to bypass plagiarism detection is prohibited.

Reviewers must not use generative AI tools when evaluating manuscripts.

Text copying and plagiarism

Plagiarism checks of scholarly articles are carried out by the Journal’s executive secretary in accordance with the “Rule for checking text usage in assessed written works of students, teaching staff’s instructional-methodological and scholarly works” (UE-KHTU-100-2022).

A scholarly article must present research results that have not been published previously and are not intended for publication in other outlets.

The originality of the text of a scholarly article submitted for publication in the Journal must be at least 75%. If the originality rate does not meet this requirement, and if AI-generated texts are identified, the manuscript is returned. A manuscript with an originality score above 75% that matches the Journal’s scope and publication requirements is accepted for consideration and sent for peer review.

Authors must guarantee that the research results presented in the manuscript are fully original. Any used excerpts and arguments must be accompanied by mandatory attribution and citation of the primary source. Any form of plagiarism-including excessive text borrowing, misrepresentation of sources without proper referencing, or appropriation of another person’s research results-is unethical and unacceptable. Information provided without citations is regarded by the editorial board as plagiarism.

Copyright and certification (licensing)

The Journal provides open access, allowing users-without any restrictions-to read, download, copy, distribute, print articles, and link to their full texts, subject to proper copyright attribution. Authors retain copyright and grant the Journal the right of first publication. All published manuscripts are distributed under the Creative Commons Attribution license https://creativecommons.org/licenses/by/4.0/, which allows others to copy, distribute, and adapt the material provided that authorship is acknowledged and a citation to this Journal is given. Authors may enter into additional non-exclusive distribution agreements for the published version of the manuscript (e.g., depositing in repositories or publishing in a book), provided that a reference to this Journal is included. Authors are entitled to post their work online (e.g., in an institutional repository or on a personal website) before the peer review process and after publication in the Journal.

Conflict of interest

According to the Committee on Publication Ethics (COPE), a conflict of interest in scholarly publishing is a situation arising from the author’s, reviewer’s, or editor’s financial or personal/professional interests.

A conflict of interest may also arise after the scholarly evaluation by the reviewer and the editorial board. As a result of disagreements between the parties, the decision regarding the publication of the manuscript will be made by the editorial staff and the editorial board members.

Unpublished information obtained from submitted manuscripts must not be used for personal purposes and must not be disclosed to third parties without the author’s written consent. Information or ideas obtained during peer review must be kept confidential and not used for personal advantage. If a conflict of interest arises, editors must withdraw from handling the manuscript (and assign it to another editor or a member of the editorial board). Editors must require all authors to disclose competing interests and to publish corrections if competing interests are identified after publication. Where necessary, other appropriate measures should be taken, such as publishing an opinion or issuing an expression of concern.

If a conflict of interest related to the content of the manuscript is identified, the scientific editor assigns re-checking and peer review to another reviewer.

The presence of a conflict of interest during consideration and peer review does not mean that the manuscript will necessarily be returned.